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Expo Area Info

For exhibitors

All information about the expo

On this page you will find all the answers you need about preparing yourself for Impact Day. Read carefully to get the most value and a good experience!

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General Impact Day Expo Schedule

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Answers to the questions with

How To...

  • Get the Tickets & Badges 🎟️

    We will send you the Impact Day tickets after the information session on September 12. The tickets are necessary to receive a festival badge, which grants you access to the festival and the opportunity to participate in the expo area.

    NB. We are using rented lanyards. When leaving Impact Day, please return them to the registration desk or the designated area near the exits!

    Do you wish to purchase additional tickets for Impact Day? For this, you can use the discount code “EXPO-15” whilst buying.

  • Set Up & Take Down the Physical Booth 🏗️

    Impact Day takes place at Põhjala Factory (Marati 5, Tallinn). Click here for directions.

    Setting up the expo area at Põhjala Factory:

    • Tuesday, October 8, from 10.00 to 14.00 – Expo booths with larger items and furniture items that do not fit through the door, which measures 146cm (width) x 200cm (height)) must be set up two days in advance.
      For the transportation of large items, we will use the large door in the main hall, which cannot be used anymore after the afternoon of October 8.
    • Wednesday, October 9, from 10.00 to 20.00 – Expo companies with smaller items and those who have brought in large items on October 8 can also come to set up their expo area on October 9 as well.
      On that day, it is not possible to bring larger items through the large door of the main hall! Entry is only allowed through the Impact Day main entrance (outdoor tent area main entrance).
    • Thursday, October 10, from 08.00 to 09.30 – Expo companies with smaller items set up and final adjustments of the setup.

    Expo area opening hours:

    • Thursday, October 10, from 11.30 to 18.30.
    • Friday, October 11, from 09.30 to 16.30.
    • Saturday, October 12, from 10.30 to 17.00.

    NB! It is crucial to always have someone present at your expo booth. Your expo area must not be empty, giving the impression that you have left.

    Expo area dismantling and removal:

    • Saturday, October 12, at 17.00 – Smaller expo booths can remove their items (through the main entrance).
    • Sunday, October 13, from 10.00 to 14.00 – Assembly and removal of larger expo booths with furniture (items that do not fit through the door, which measures 146cm (width) x 200cm (height)).

  • Design the Expo Area 🎨

    Each expo booth is a floor space without walls.

    For Impact Day, our team will provide you with: 1) Your expo area space (without partitions), 2) 1 high table, 3) electricity, and 4) Wi-Fi. You will need to arrange and bring everything else necessary for your booth, including additional furniture, partitions, photo walls, decorations, etc.

    The level of visibility and interaction you can achieve with attendees largely depends on how you make your expo booth eye-catching and distinctive. Therefore, we recommend being bold and creative!

    If desired, you can rent additional furniture through our technical partner –  see the catalog.

    Please submit your specific requests in your technical survey, which you will receive after the Expo information session.

    If you have any inquiries, please contact: Kätlyn Jürisaar, Impact Day Technical Producer (katlyn@impactday.eu or +372 5865 2699). Please inform us about your additional requirements no later than September 20th.

  • Be Sustainable At the Festival 🌿

    On Impact Day, we follow our sustainability guidelines, which are mandatory for all partners and expo companies. Please review the guidelines carefully for yourself and introduce the guide to colleagues participating in Impact Day: SUSTAINABILITY GUIDELINES.

    For example, in the instructions you will find topics such as:

    1. No single-use products (cups, straws, coffee sticks, plastic bags, etc.). Instead, find multiple-use alternatives and if you have difficulties, reach out to the organizer.
    2. No print materials (business cards, brochures, stickers, etc.). Be creative and present your information via digital channels by using QR codes, screens, etc.
    3. Think about your own digital waste – use materials that would create as little digital waste as possible.
    4. Instead of giving away free things, make your expo area inclusive and entertaining.
    5. When offering free products, only vegan foods/drinks are permitted.

    Please respect our sustainability guidelines. We reserve the right to confiscate products that do not comply with our environmental policy.

  • Share the News that You're Attending 📣

    Let your fans know that they are able to meet and connect with you on Impact Day! We have devised a communication toolkit specifically for you so that spreading the word would be easy and smooth.

    We will share the communication toolkit with you in August.

For more information call or write to Kätlyn

Kätlyn Jürisaar

EVENT'S DESIGN & SET UP | Creating impact through design and atmosphere

katlyn@impactday.eu
+372 5865 2699

Expo Area Examples from Previous Year

Frequently Asked Questions

  • Can I choose my own spot at the expo area? When will I find out my expo location?

    No, the spots are distributed via different categories so that the experience of the visitor would be smooth. Your exact position in the expo area will be revealed by the beginning of September at the latest.

  • I ordered additional inventory from Impact Day - when can I receive them? How do I return them?

    Impact Day’s technical partner will prepare the ordered items at a specific expo area, and you can use them during Impact Day on October 10-12.

    After Impact Day, when you leave your expo area and pack up your things, please leave the ordered additional inventory at your expo area. Impact Day’s technical partner will retrieve them themselves.

  • Expo WiFi?

    In the Expo area, you can use the Impact Day Expo WiFi for your devices:
    WiFi network: ID Expo
    Password: expo2024

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